A Play Booth is an event type built for places where games run all day: convention demo areas, game store open tables, and publisher booths. Instead of one fixed session, a booth offers tables across time slots. Players tap the slots they're free, Ludoya pools their availability, and games are formed the moment enough players overlap — automatically, or with the organizer's confirmation.

A booth can stand alone, or live inside a bigger event — a demo booth inside a convention, an open-play corner inside a store night.

Setting Up a Booth

Create one from your group or event page with Organize Booth. The booth's configuration shapes how sessions run:

  • Planning mode — Grid runs sessions on fixed time slots; Free form lets games start at any time within the booth's hours
  • Session duration — how long each seating lasts (defaults to the game's play time)
  • Max players per session — the seat count at each table
  • Min players to start — how many available players a time window needs before a game can be arranged
  • Tables — pick named tables from your venue's floor plan, or just set a table count

If your venue has an interactive floor plan, the tables you pick become real spots on the map, so players can see exactly where each game happens.

Joining as a Player

A booth's slot timeline, with pooled players per slot and suggested games ready to start

The booth page shows its schedule as a day-tabbed timeline. Each slot displays how many players are already pooled for it.

  1. Tap a free slot — the I want to play sheet opens
  2. Confirm the slot, and optionally mark more times under "Also free at?" — the more slots you give, the easier it is for a game to come together
  3. Bring companions — add friends or guests to your booking, and they're seated with you
  4. Done — when a game is arranged for one of your slots, you're seated automatically

If a slot overlaps a game you've already joined, Ludoya warns you before you double-book. You can edit your slots or withdraw at any time from the "You're in for this slot" marker.

How Games Get Arranged

Availability is pooled per time slot. Once a slot reaches the minimum player count, a game can start — and who decides depends on the booth's arrange mode:

  • Auto — Ludoya starts games automatically whenever enough players are free
  • Propose — Ludoya suggests ready-to-go games ("N players ready"); the organizer taps Start game to confirm each one
  • Manual — the organizer creates each game by hand, picking a time and a table; players available for that window are seated automatically and any remaining seats stay open for others to join

Every arranged session becomes a real game session on the schedule — with its own participant list, and playable as a live session at the table.

Best For

  • Convention demo booths — publishers showing a game all weekend, seating walk-ups slot by slot
  • Game stores — open-table nights where staff arrange games as players trickle in
  • Large events — an always-on play area alongside the main scheduled games lineup

Sign-Ups Are Required

A booth seats people at tables, so it needs to know who's there. That means No Sign-Ups isn't available on a booth — pick RSVP, or External Sign-Ups if registration happens on your own site and you manage the list yourself. See Attendance Modes for what each one does.

Everything else about a booth is free, on any plan.

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